Privacy policy.

Effective Date: 25th April 2025

St Albans Cobras FC (“we”, “our”, or “the Club”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data when you interact with us, including through our website, registration processes, and club communications.

 

1. Who We Are

St Albans Cobras FC is a community football club dedicated to providing children and young people aged 6 to 18 in Hertfordshire and Bedfordshire with the opportunity to play football in a structured, inclusive, and safe environment.

 

2. What Data We Collect

We may collect the following types of personal information:

  • Player Information: name, date of birth, medical conditions, emergency contacts

  • Parent/Guardian Information: name, contact details, relationship to player

  • Volunteer/Coach Information: name, contact details, DBS checks, qualifications

  • Website Usage Data: IP addresses, browser type, referring/exit pages, cookies

 

3. How We Use Your Data

We use personal data to:

  • Register and manage players and teams

  • Ensure child welfare and safety

  • Contact parents/guardians in emergencies

  • Communicate club news, fixtures, and events

  • Maintain membership and insurance records

  • Comply with legal and safeguarding obligations

 

4. Legal Basis for Processing

We process personal data under the following lawful bases:

  • Consent: You have given clear consent for us to process your personal data

  • Contract: Processing is necessary for the performance of a contract (e.g. registration)

  • Legal Obligation: Processing is required by law (e.g. safeguarding)

  • Legitimate Interests: Processing is necessary for our legitimate interests in running the club

 

5. Sharing Your Data

We may share your data with:

  • Affiliated bodies such as The FA and local leagues

  • Emergency services in case of medical incidents

  • Insurance providers for player coverage

  • Website or IT service providers under contract

We will never sell your data.

 

6. Data Security

We implement appropriate security measures to protect your personal data against loss, misuse, unauthorised access, or disclosure.

 

7. Data Retention

We retain personal data for as long as necessary to fulfil the purposes outlined above or as required by law. For example, safeguarding records may be kept for several years.

 

8. Your Rights (under UK GDPR)

Under the UK General Data Protection Regulation (UK GDPR), you have the following rights regarding your personal data:

  1. Right to Access
    You have the right to request a copy of the personal data we hold about you and to receive information about how we process it.

  2. Right to Rectification
    You have the right to request that we correct any inaccurate or incomplete personal data.

  3. Right to Erasure (Right to be Forgotten)
    In certain circumstances, you may request the deletion of your personal data, for example if it is no longer necessary for the purposes for which it was collected.

  4. Right to Restrict Processing
    You have the right to request that we restrict the processing of your data in certain circumstances, such as when you contest its accuracy or object to its processing.

  5. Right to Data Portability
    Where applicable, you have the right to receive your personal data in a structured, commonly used, and machine-readable format and to transmit it to another controller.

  6. Right to Object
    You have the right to object to the processing of your personal data where we rely on legitimate interests as the lawful basis or where we process your data for direct marketing.

  7. Rights Related to Automated Decision Making and Profiling
    You have the right not to be subject to a decision based solely on automated processing, including profiling, which has legal or similarly significant effects on you.

  8. Right to Withdraw Consent
    Where we rely on your consent to process personal data, you may withdraw it at any time. This does not affect the lawfulness of processing based on consent before its withdrawal.

  9. Right to Lodge a Complaint
    You can lodge a complaint with the Information Commissioner’s Office (ICO) if you are unhappy with how we have handled your data:
    🔗 https://ico.org.uk/

 

9. Cookies

Our website uses cookies to improve your browsing experience. You can manage cookie preferences in your browser settings.

 

10. Contact Us

For matters related to your privacy rights or personal data, please contact:
Paul Edgecombe, Chairman
📧 paul.edgecombe1@btopenworld.com

For all other enquiries, please contact:
Richard Howcutt
📧 richard.howcutt@live.co.uk